ESOP Management for Private Companies

Flexible for Startup Hustle. Ready for Venture-Scale Growth. Compliant from Day One.

India’s growing pool of publicly listed tech and traditional firms require robust ESOP infrastructure aligned with SEBI regulations and insider trading policies. Qapita brings simplicity and compliance under one roof.

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Recognized as a Global Leader on G2

We are ranked the best in Customer Satisfaction, Enterprise and Mid-Market.

G2 Grid® for Equity Management Software | Summer 2025

Designed for Early-Stage to Growth-Stage Companies

Whether you’re a seed-stage startup issuing your first ESOP grant or a Series C company expanding internationally, Qapita helps you structure your equity programs to scale. Create your pool, define custom vesting schedules, configure plan rules, and issue ESOPs, SARs, or phantom shares – all from one platform built for India’s private markets.

Turn Equity into a Talent Magnet

Qapita makes equity simple with intuitive dashboards, real-time grant tracking, milestone-based communication, and personalized portals. Local tax guides, FAQs, and education resources help you convert ESOPs from a policy into a powerful retention strategy.

Seamless Integration with Cap Table and Fundraise Models

Qapita’s ESOP engine is tightly integrated with your cap table – so you can simulate pool expansions, model dilution, or plan next-round negotiations without ever touching a spreadsheet. Get real-time insights into how option allocations affect founder equity and investor shares.

Plan Design & Setup

Create Equity Plans That Grow With You

Design your first ESOP pool or restructure existing grants as you raise rounds. Qapita supports equity instruments like ESOPs, SARs, and phantom shares with flexible vesting, cliffs, and exercise logic – along with assistance in drafting policies and plan rules aligned with Indian startup norms.

Grant Issuance & Approval Workflows

Issue ESOPs With Structure, Not Spreadsheets

Use templated agreements, maker-checker flows, and digital signatures to issue grants to employees, advisors, or consultants. Whether it’s a 10-member team or a 5,000-person workforce, Qapita simplifies and tracks every grant in one secure, auditable system.

Vesting, Exercise & Payout Workflows

Go Beyond Tracking – Enable Action

Qapita gives employees personal dashboards to track grants, vesting, and potential value – one of a kind Tracker and Equity PaySlip – unique with Qapita. Combine that with education sessions, helpdesk, and local tax explainers to help your team understand the true worth of their equity specifically in a private company – even before a liquidity event.

Employee Dashboards & Education

Turn Equity into an Engagement Driver and Retention Magnet

See how

Diligence-Ready Reporting & Audit Trails

Stay Ready for Every Round or Exit

Generate Sh-6 Registers, due diligence reports, ESOP transaction ledgers, and vesting summaries in seconds. Whether you’re raising your Series A or planning a buyback, Qapita’s audit-ready documentation gives investors and legal teams the clarity they need.

Go from Private to Public on a Click

Move from private to listed with a click – no migrations, no rework

When you're ready to go public, Qapita is already ahead. Seamlessly align your ESOP structure with SEBI regulations, enable insider trading compliance, and prepare your ESOP policy and grant history for listing diligence.

Manage Corporate Actions with Confidence

Splits, Rights Issues, Buybacks – All Built In

Corporate actions like stock splits, bonus issues, rights issues, and ESOP pool top-ups are fully supported. Apply changes across grant records, adjust vesting schedules, and reflect updates in your cap table instantly – with automated logs and communications.

Testimonials

Words From Our Valued Customers

ESOP management

The ESOP module has made our equity management much easier. It’s easy to grant options, set up vesting, and communicate clearly with employees. Features like the e valuation slider, Exercise forms and periodic reports are helpful. It is an easy and time saving mechanism for the ESOP grants/allotment.

Vagdevi D

Corporate Functions-Compliance Officer Enterprise(> 1000 emp)

“Great team! Handheld us as we went through several iterations to get our team onboarded. Super easy to use. Very cost effective. Strongly recommend this to alternatives.”

Gaurang Shah

CEO and Founder, Mailmodo

Working with Qapita was a truly positive experience. The reports they provided for our PPA and valuations were thorough, accurate, and audit-ready, making our compliance work much smoother. We genuinely appreciate their professionalism and dedication and would gladly recommend their services to others seeking reliable valuation expertise

Ankur Sharma

Chief Financial Officer, Boat

Qapita has helped us in drastically improving our employee engagement on our Employee equity front. Equity payslips and valuation slider are really useful.

Prashant Kumar

Co‑founder, Zingbus

The simple process and the functions are easy to work and use with.

We used to manage ESOPs manually — juggling spreadsheets, email trails, and legal documents. It was tedious and prone to errors. Qapita has centralized the entire process, making it faster, more accurate, and far easier to manage. Reporting is smoother, compliance is stress-free, and our employees now have a much clearer understanding of their equity — which has boosted engagement significantly.

Ritika K.

People and Culture Manager,
Small-Business (50 or fewer emp)

“In Qapita, we have found a partner that supports us with all aspects related to ESOPs from plan review to employee education. ... Qapita's platform and their interactive employee sessions on communicating ESOPs effectively ... have been very helpful.”

Ginu Nair

VP HR, Zetwerk

Qapita Works With Companies Across the Globe From Seed Stage to Listing and Beyond

Establish Day-One Compliant ESOPs

Establish compliant, scalable ESOPs from day one, ready to support your private company's rapid expansion.

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FAQs

Frequently Asked Questions

What Is Cap Table Management—and Why Does Your Startup Need It?

Cap Table Management involves tracking all forms of company equity ownership—founders, investors, options, warrants, SAFEs, convertible notes—accurately and in real‑time. Managing this manually in spreadsheets often leads to errors, dilution, miscalculations, and delays during fundraising or due diligence. Qapita’s platform automates equity issuance, updates transactions instantly, and ensures compliance.

How Do I Import or Migrate an Existing Cap Table into Qapita?

Seamlessly. Qapita supports full history imports or snapshot-based imports using spreadsheets for stakeholders, transactions, share classes, vesting schedules, and convertible instruments. You can map stakeholders and import rows in bulk, then publish transactions to go live when ready. Qapita handles data validation to minimize manual cleanup.

How Often Should I Update My Cap Table—and What Are Common Mistakes to Avoid?

Your cap table should be updated as soon as any significant event takes place, such as new funding rounds, option exercises, transfers, employee departures, or SAFE conversions. Outdated or inaccurate Cap Tables can lead to valuation discrepancies, legal complications, and delays during fundraising or audits. With Qapita, every change is recorded instantly and traceable, reducing typical human errors.

How much does Qapita cost?

Our pricing is designed to support your journey—from early stage to growth and beyond. We offer flexible plans for both listed and unlisted companies. No hidden fees—just unmatched transparency that helps you avoid unexpected pricing spikes. To get a tailored quote, talk to our team or request a demo.

Can Qapita Model Dilution and Equity Ownership Changes in Real Time?

Yes. Qapita lets you run real-time simulations for new funding rounds, option pool expansions, and convertible note conversions. Founders and CFOs can instantly see how ownership shifts across every round.

Flexible for Startup Hustle. Ready for Venture-Scale Growth. Compliant from Day One.

Recognized as a Global Leader on G2

Designed for Early-Stage to Growth-Stage Companies

Turn Equity into a Talent Magnet

Seamless Integration with Cap Table and Fundraise Models

From Agent to Lead, every role gets the tools to thrive

Create Equity Plans That Grow With You

Issue ESOPs With Structure, Not Spreadsheets

Go Beyond Tracking – Enable Action

Turn Equity into an Engagement Driver and Retention Magnet

Stay Ready for Every Round or Exit

Move from private to listed with a click – no migrations, no rework

Splits, Rights Issues, Buybacks – All Built In

Words From Our Valued Customers

Establish Day-One Compliant ESOPs

Helping You Elevate Your Equity Management

Solutions for Every Other Equity Challenge

Employee Liquidity Programs

Valuations

ESOP/SAR Scheme Design and Structuring

Our Integrations